First Transit is looking for a full time Administrative Assistant to make travel and meeting arrangements, prepare reports, and maintain appropriate filing systems. We are seeking organized and computer literate professionals with excellent written and verbal communication skills to efficiently perform the day-to-day tasks of our office. If you have the drive, confidence, and determination to succeed, First Transit is looking for you!

First things First: Who are we?

First Transit Inc. is a leading provider of public transportation contracting and management services. For over 60 years, we have supplied precision, efficiency, innovation, and all-around expertise to both public and private transportation systems. Today, we operate in 335 locations, carrying more than 350 million passengers annually throughout the United States in 39 states, Puerto Rico and Canada.

Our Administrative Assistants are responsible for:

• Handling administrative requests and queries from senior management; may involve liaising with other Administrative Assistants
• Organizing and scheduling appointments with admin software
• Planning meetings and taking detailed minutes
• Answering and directing phone calls
• Writing and distributing internal communication pieces
• Assisting in the preparation of regularly scheduled reports
• Developing and maintaining a filing system
• Updating and maintaining office policies and procedures
• Ordering office supplies and researching new deals and suppliers
• Maintaining contact list
• Booking travel arrangements
• Submitting and reconciling expense reports
• Providing general support to visitors
• Acting as point of contact for internal and external clients
• Coordinating company events

To qualify as a Administrative Assistant, you'll need:

• 3 years of proven experience as an administrative assistant, virtual assistant or office admin assistant
• Excellent skills in MS Office (Word, Excel and PowerPoint). Visio, Project & Access preferred
• A high school diploma or equivalent (additional qualification as an Administrative Assistant or Secretary will be a plus)
• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• A working knowledge of office equipment such as printers and fax machines
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Benefits

We offer competitive compensation and benefits including physical and mental health initiatives, medical/dental/vision, 401(k), and paid holiday/vacation.

Diversity & Inclusion

Because we're stronger together, we aspire to have a culture where all people are First. We're committed to providing an inclusive and diverse working environment for everyone every day.

Professional Advancement

Start here. Go far. We believe in promoting from within, which means tremendous opportunities for you, thanks to our strong presence across North America. In addition, our 18-month Aspiring Manager Program prepares future leaders at First Transit.

Extensive Training

Build skills and knowledge in such areas as safety and security, injury prevention, technology and equipment, and job efficiency.

Community Service & Impact

Go where opportunity meets community. Our customers are at the heart of everything we do. As the face of First Transit and First Vehicle Services in your community, you'll have a positive impact on others.

We aspire to have a culture where all people are First. We strive to attract and retain a diverse workforce therefore all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. For candidates applying to positions in San Francisco or Los Angeles California, First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance or Los Angeles Fair Chance Ordinance. First is an equal opportunity employer and by doing so we will sustain and promote an inclusive culture that supports future growth for all.